Video title: Built-In Accounting for Job Shops & Manufacturers | Steelhead ERP
Date published: April 8, 2026
Duration: 7:41
Video type: Overview / Demo
Audience: Finance, operations, shop leadership
 
Short Summary:
Steelhead Accounting connects quotes, sales orders, invoices, and purchase orders to the general ledger so that there's no rekeying data, and you can invoice from production-ready jobs, receive and deposit payments, match bank activity, pay vendors with three-way match, and trace any transaction back to source documents.

What this video covers:
This video walks through the real-time Accounting dashboard (receivables, payables, P&L), then invoicing from jobs marked Ready to Invoice with line-level income account mapping, PDF generation, email, and bulk send. It covers the AR dashboard (payments, partial payments, credit memos, check images, undeposited funds), creating deposits, bank connection and matching, customer statements, and accounts payable with PO/receipt/bill flow, three-way matching, batch payments, review and check printing, plus chart of accounts, sales tax, journal entries, financial reports with drill-through to invoices and upstream production and sales records.

Problem it solves:
If you're losing time re-entering data in multiple places, tracing payments to jobs, digging through separate systems and paperwork, or spending days at month-end reconciling numbers that should have matched from the start, disconnected tools are costing you. Steelhead keeps operational and accounting data in one connected flow so you verify instead of reconstruct.

Key capabilities shown:
  • Real-time Accounting home: snapshot of outstanding and overdue AR, AP due and past due, P&L with period compare, filters, visual view — no extra setup to see the snapshot
  • Invoicing from production: Ready to Invoice jobs, Add Invoice with terms, addresses, lines, and pricing from upstream records; income accounts mapped to chart of accounts; split revenue and fees; Create Invoice; configurable PDF; email and bulk send
  • AR: AR dashboard, filter/search, receive payment per invoice or by customer; partial payments and allocation; reference numbers; credit memos; uploaded check image; undeposited funds or direct to bank; Payments and Create Deposit for bank runs
  • Bank connection: imported transactions, unmatched items, easy matching for ongoing and month-end reconciliation
  • Statements: preview by customer, balance forward/open balance, Generate Statement, PDF, email
  • AP: bills tied to PO/receipts/inventory; three-way match (PO, bill, received quantity); pay individually or batch; Fill All for date-range bills; Batch Payments review process; check template (ACH and other methods mentioned)
  • Core accounting: chart of accounts, sales tax, journal entries (import, copy, edit, reverse); aging, balance sheet, income statement, cash flows, trial balance; income statement collapse/expand, filter, CSV/PDF export, drill to transaction, entry, invoice PDF and back through production, sales orders, work orders, quotes; separate Reporting module noted

Workflow shown:
"Morning Coffee" financial snapshot:
1. Open Steelhead Accounting
2. Review receivables (including overdue), payables, and P&L; drill or filter as needed

Invoice from a completed job:
1. Go to Invoicing
2. Open a job Ready to Invoice
3. Click Add Invoice
4. Review prefilled data and line account mapping
5. Create Invoice
6. Open PDF, email, or bulk send

Record AR and deposit:
1. Open Accounting → AR dashboard
2. Receive payment (reference, partial allocation, credit memo, check image, undeposited funds or bank)
3. Save
4. Later: Payments → select undeposited items → Create Deposit → Save

Bank reconciliation:
1. Connect bank
2. Review unmatched transactions
3. Click Match; at month-end, work through remaining items in the full transaction list

Customer statement:
1. Preview statements 
2. Select customer
3. Generate Statement for Open Balance or Balance Forward
4. Email PDF

AP payment with batch review:
1. Open AP → bill
2. Three-way match
3. Pay individually or batch pay; use filters and Fill All where useful
4. Save
5. Batch Payments → review → print checks (template configurable)

Trace activity to source:
1. Open a financial report (e.g. income statement)
2. Drill into a transaction
3. Follow to entry and invoice
4. Continue to PDF sent to customer and upstream production, sales orders, work orders, quotes, etc.

 

Full Transcript
[00:00] Welcome to Reel Talk — Steelhead Accounting keeps financials tied to every department. How are you managing accounting today: re-entering data, tracing payments, digging through systems, long month-end reconciles? Steelhead flows data from quotes, sales orders, invoices, and purchase orders into financials; trace to line items in clicks; month-end is verification because data was never split.

[00:53] Opening Accounting: real-time snapshot — AR outstanding, due breakdown, overdue; AP owed, upcoming, past due; P&L health, compare periods, filter, visual view — quick clarity at start of day.

[01:55] AR flow — Invoicing: jobs Ready to Invoice; Add Invoice; terms, addresses, lines, pricing from customer, quote, sales order; line items mapped to income accounts and chart of accounts; split revenue, extra fees; Create Invoice; PDF; email and bulk send.

[03:21] AR dashboard: outstanding invoices, filter and search, receive payment one at a time or by customer; reference; partial payments; credit memos; check image; bank versus undeposited funds; Save.

[04:03] End of week: Payments → items not yet deposited → Create Deposit → reference → Save. Bank feed: connect account, unmatched transactions, Match; month-end: full transaction list to finish matching.
 
[04:49] Preview statements: customer, total owed, open or balance forward → Generate Statement → PDF → email.

[05:09] AP: purchase order and receive updates inventory; vendor invoice to bill to AP. Open bill: three-way match on PO, bill, and received quantity; pay individually or batch; funding source, method, payment name; filters; Fill All for date range; Save; Batch Payments review; print checks (template customizable); ACH and other methods.

[06:36] Chart of accounts, sales tax, journal entries with import, copy, edit, reversal; aging, balance sheet, income statement, cash flows, trial balance; income statement: collapse or expand, filter, CSV and PDF, drill to transaction, entry, invoice; PDF sent to customer; trace back through production, sales orders, work orders, quotes; separate Reporting module. Closing: book a demo.

Taxonomy Tags
Steelhead product area: Accounting
Feature/module: Accounting dashboard, Invoicing, AR, AP, Payments, Deposits, Bank matching, Statements, Chart of accounts, Journal entries, Financial reports, Reporting module
Job to be done: Run AR, AP, and month-end in one connected system with traceability to jobs and documents
Workflow category: Daily use, Month-end, Cash management, Vendor payments
Skill level: Beginner to intermediate
Related features: Quotes, Sales orders, Purchase orders, Inventory and receiving, Production and work orders, Email PDFs, Bank integration