An Accounting System Designed for Ease and Efficiency
Steelhead's Accounting system is designed to eliminate redundancy and give you a single source of truth.
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Product
Built-In Accounting for Job Shops & Manufacturers | Steelhead ERP
Identity & metadata
Video title
Built-In Accounting for Job Shops & Manufacturers | Steelhead ERP
Date published
April 8, 2026
Duration
7:41
Video type
Overview / Demo
Audience
Finance leaders, controllers, accounting staff, and operations leaders
in job shops and manufacturing
in job shops and manufacturing
Video summary
In one sentence
Built-in accounting in Steelhead ERP gives job shops and manufacturers
one connected ledger: quotes, sales orders, invoices, and purchase orders
feed AR, AP, and bank matching, with full traceability to source documents
and no rekeying.
one connected ledger: quotes, sales orders, invoices, and purchase orders
feed AR, AP, and bank matching, with full traceability to source documents
and no rekeying.
What this video covers
It opens with how disconnected accounting costs time: duplicate entry,
chasing payments across systems, and heavy month-end reconciles.
Then it shows how built-in ERP accounting keeps operational data in
the same ledger as finance, so traceability replaces detective work.
The walkthrough starts on the Accounting home: live receivables, payables,
and P&L. From there you see invoicing from Ready to Invoice jobs,
income-account mapping, PDFs and email, the AR dashboard and receiving
payments, undeposited funds, deposits, bank feeds and matching, customer
statements, and AP with PO and receiving ties, three-way match, batch
pay and check review.
It finishes with core accounting tools and financial statements, a
drill-through from the income statement to the customer invoice and back
through quotes, orders, and production, plus a short nod to the Reporting
module and a demo CTA.
chasing payments across systems, and heavy month-end reconciles.
Then it shows how built-in ERP accounting keeps operational data in
the same ledger as finance, so traceability replaces detective work.
The walkthrough starts on the Accounting home: live receivables, payables,
and P&L. From there you see invoicing from Ready to Invoice jobs,
income-account mapping, PDFs and email, the AR dashboard and receiving
payments, undeposited funds, deposits, bank feeds and matching, customer
statements, and AP with PO and receiving ties, three-way match, batch
pay and check review.
It finishes with core accounting tools and financial statements, a
drill-through from the income statement to the customer invoice and back
through quotes, orders, and production, plus a short nod to the Reporting
module and a demo CTA.
The challenge
Teams re-enter data in more than one place, lose hours tracing payments
to jobs, dig through separate tools and paperwork, and burn time at
month-end forcing numbers that should already match. When the shop
and the books live in different worlds, you reconstruct instead of
verify—and margin and cash get fuzzy.
to jobs, dig through separate tools and paperwork, and burn time at
month-end forcing numbers that should already match. When the shop
and the books live in different worlds, you reconstruct instead of
verify—and margin and cash get fuzzy.
What you'll see in this demo
• A real-time Accounting snapshot: outstanding and overdue AR, what you
owe and what is past due, and P&L with period compare and visual
view—no report hunt for "where we stand."
• Invoicing from jobs Ready to Invoice: prefilled terms, addresses,
lines, and pricing from the customer, quote, and sales order;
line-level mapping to the chart of accounts; Create Invoice;
configurable PDF; send or bulk-send email.
• AR: filter and search outstanding invoices; receive payment with
references, partial allocations, credit memos, check images, bank
or undeposited funds; Payments and Create Deposit for the bank run.
• Bank connection: imported activity, unmatched items, and Match
for ongoing and month-end cleanup.
• Statements: preview by customer, balance forward or open balance,
Generate Statement, professional PDF, email.
• AP: bills tied to purchasing, receiving, and inventory; three-way
match on PO, bill, and quantity received; pay one bill or batch pay
with filters and Fill All; Batch Payments review and check printing
(ACH mentioned).
• Core accounting: chart of accounts, sales tax, journal entries
(import, copy, edit, reverse), aging and financial statements,
CSV and PDF export, and drill-through from a report line to the
entry, invoice PDF, and upstream work.
owe and what is past due, and P&L with period compare and visual
view—no report hunt for "where we stand."
• Invoicing from jobs Ready to Invoice: prefilled terms, addresses,
lines, and pricing from the customer, quote, and sales order;
line-level mapping to the chart of accounts; Create Invoice;
configurable PDF; send or bulk-send email.
• AR: filter and search outstanding invoices; receive payment with
references, partial allocations, credit memos, check images, bank
or undeposited funds; Payments and Create Deposit for the bank run.
• Bank connection: imported activity, unmatched items, and Match
for ongoing and month-end cleanup.
• Statements: preview by customer, balance forward or open balance,
Generate Statement, professional PDF, email.
• AP: bills tied to purchasing, receiving, and inventory; three-way
match on PO, bill, and quantity received; pay one bill or batch pay
with filters and Fill All; Batch Payments review and check printing
(ACH mentioned).
• Core accounting: chart of accounts, sales tax, journal entries
(import, copy, edit, reverse), aging and financial statements,
CSV and PDF export, and drill-through from a report line to the
entry, invoice PDF, and upstream work.
How the demo flows
• Hook: pain questions, then data flowing from quotes, sales orders,
invoices, and POs into financials; trace in clicks; month-end as
verification.
• Accounting home: AR, AP, and P&L at a glance; drill overdue and
due buckets.
• Invoicing: Ready to Invoice → Add Invoice → review mappings and
fees → Create Invoice → PDF, email, bulk send.
• AR dashboard: receive payment (partial, memos, check image,
undeposited funds) → Save.
• Deposits: Payments → select items not deposited → Create Deposit
→ Save; bank feed → Match; month-end transaction list.
• Statements: Preview statements → customer → Generate Statement
→ email PDF.
• AP: bill from PO/receive context → open bill → three-way match
→ pay or batch pay → Batch Payments review → check template.
• Reporting: montage of statements and tools → income statement →
expand/collapse, filter, export → click through to invoice and back
through production, sales orders, work orders, quotes → Reporting
module → close and CTA.
invoices, and POs into financials; trace in clicks; month-end as
verification.
• Accounting home: AR, AP, and P&L at a glance; drill overdue and
due buckets.
• Invoicing: Ready to Invoice → Add Invoice → review mappings and
fees → Create Invoice → PDF, email, bulk send.
• AR dashboard: receive payment (partial, memos, check image,
undeposited funds) → Save.
• Deposits: Payments → select items not deposited → Create Deposit
→ Save; bank feed → Match; month-end transaction list.
• Statements: Preview statements → customer → Generate Statement
→ email PDF.
• AP: bill from PO/receive context → open bill → three-way match
→ pay or batch pay → Batch Payments review → check template.
• Reporting: montage of statements and tools → income statement →
expand/collapse, filter, export → click through to invoice and back
through production, sales orders, work orders, quotes → Reporting
module → close and CTA.
Income statement drill-through
On the income statement you can collapse or expand, filter, and export
to CSV or PDF. Click into a transaction to follow the entry to the
invoice, open the PDF the customer received, and keep going back
through production, sales orders, work orders, and quotes—one live
chain instead of a separate accounting system and a separate shop system.
to CSV or PDF. Click into a transaction to follow the entry to the
invoice, open the PDF the customer received, and keep going back
through production, sales orders, work orders, and quotes—one live
chain instead of a separate accounting system and a separate shop system.
Full transcript
Speaker
Voice over / Host
Transcript
[00:00] [Reel Talk intro] Welcome to Reel Talk, featuring Steelhead Accounting,
keeping your financials directly plugged into every department across
your operations.
[00:07] How are you managing accounting today?
[00:10] Are you re-entering data in various places and catching errors after
the fact? Losing time trying to trace a payment back to the job it
came from, digging through multiple systems and piles of paperwork?
[00:21] Maybe spending days at month-end reconciling numbers that should've
matched from the start? What if all that extra work just went away?
[00:32] With Steelhead Accounting, data flows from quotes, sales orders,
invoices, and purchase orders directly into your financials.
[00:36] Payments and transactions can be traced back to their original line
item in a few clicks instead of hours.
[00:44] At month-end, reconciling is just quick and easy verification because
the data was never separated in the first place.
[00:52] Let me show you what accounting can do for you in Steelhead.
[00:53] [opens Steelhead Accounting dashboard] So this is the first thing you
see when you open Steelhead Accounting, a real-time snapshot of your
business financials.
[00:58] On the receivable side, you can see exactly how much revenue you have
outstanding right now, a breakdown of when things are due, click into
any section to view more, and more importantly, what's overdue.
[01:10] These are the invoices you need to be picking up the phone about today.
[01:13] Click to view further details for any customer.
[01:17] Same thing on the payable side. Amount you owe now, what's coming up,
organized by sections, and itemized bills of what's past due.
[01:25] And again, you can click into any of these bills.
[01:28] No digging through reports. It's always here, updating in real time,
and zero setup is required to view this.
[01:36] And then right below, your profit and loss section, the health of your
business at a glance.
[01:39] Compare across periods to see how you're trending over time, filter
by date, and even open up the visual view.
[01:47] The idea is simple.
[01:51] Open Steelhead with your morning coffee, and in 30 seconds, you know
exactly where things stand and what needs your attention first.
[01:55] [navigates to Invoicing] So to show the flow of accounts receivable
in Steelhead, let's jump into invoicing.
[01:59] As a job completes in production, you'll see that job populate in
this list as Ready to Invoice.
[02:03] For an example, this job is ready to bill.
[02:07] Click the Add Invoice icon.
[02:10] Notice what's already filled in. Terms, addresses, line items, pricing,
all of it pulled in from the customer record, the quote, the sales order.
[02:17] Wherever someone entered that information upstream, it flows down,
so you're not rekeying anything.
[02:20] You just quickly review and move on.
[02:24] Looking at the line items, this part is already mapped to the correct
income account.
[02:27] These mappings tie directly to your chart of accounts in Steelhead,
so when the invoice is created, revenue lands in the right account
automatically.
[02:38] If a part goes through multiple processes, you can split the revenue
across multiple income accounts, and if you have additional fees, an
expedite charge, admin lot charge, something you want to add at the
time of invoicing, you can do that as well and map them to their
account accordingly.
[02:48] So your books get updated from the moment the invoice is created.
[02:52] And Create Invoice.
[02:53] [job moves to Invoiced] Now the job pulls into the Invoiced section,
and you can click here to open up the PDF and view it.
[03:01] And just like any PDF in Steelhead, these are completely configurable
to whatever information you like to provide your customers, detail or
high level.
[03:09] You also have the option to email the invoice directly from here,
and all this information auto-fills while giving you the option to
edit as needed.
[03:13] Send with a click.
[03:16] Or if you have multiple you want to send at once, just select those
from here and bulk send.
[03:21] [navigates to AR dashboard] Now let's go to the accounting side.
[03:23] Jump directly to the AR dashboard here.
[03:26] You can see every outstanding invoice, filter or search the list,
receive payment for one invoice at a time here, or with this button,
you can select a customer to view all their outstanding invoices.
[03:36] So for this customer, let's put in the reference number.
[03:39] Let's say maybe they sent us a check.
[03:41] And Steelhead handles partial payments, so if a customer pays across
multiple invoices or shorts you, allocate exactly what was received.
[03:48] You can apply credit memos here, upload an image of the check, and
you can put it straight into the bank account, but maybe you only run
to the bank at the end of the week.
[03:55] You can hold these in the undeposited funds account, then do the
deposit later on.
[04:01] And Save to track that payment.
[04:03] [navigates to Payments] Now, fast-forward. Let's say it's the end
of the week bank run.
[04:06] Click on Payments.
[04:10] Here, Steelhead calls out anything that has not yet been deposited.
[04:14] Select your checks, click Create Deposit, add in your deposit or
reference number here, and then Save.
[04:22] And you can actually connect your bank account to Steelhead, and
that'll pull in the actions that are happening from your bank account.
[04:29] Steelhead recognizes any unmatched transactions, and all you have
to do is verify and click Match.
[04:36] That way, you can reconcile in real-time as you go.
[04:38] And then when you get to month-end, it's easy to open up your full
list of transactions here and match up any last items instead of having
a whole bulky list to take care of all at once.
[04:49] [navigates to preview statements] And now, let's go and take a look
at preview statements.
[04:53] Here, you can easily pull up any customer, see the total amount they
owe, view the open balance or balance forward.
[04:59] Then, when it's time to send a statement, click Generate Statement,
and you get a professional PDF with a full summary and breakdown,
which you can email directly.
[05:09] [navigates to AP] The accounts payable side works hand-in-hand with
your inventory, purchasing, and bills in Steelhead.
[05:16] So when you issue a purchase order and receive that material in,
it's going to automatically update the inventory, and then receiving
an invoice from the vendor and creating a bill, that's going to link
to accounting and show within accounts payable.
[05:25] In AP, before making a payment, let's click into a bill.
[05:29] Steelhead makes verification easy with three-way matching what is
on the purchase order and the bill in terms of cost, quantity, and
total, and the actual quantity received in.
[05:40] Once you verify the match, you can pay bills individually or do
batch payments.
[05:43] Choose where you'd like to pull the funds from, how you will pay
them, and give this payment a name.
[05:49] Then, there are some quick actions and filters here to help speed
up the process.
[05:53] Maybe we want to pay all bills due within a date range, and using
Fill All, your vendor banks and payment amounts will all auto-populate.
[06:01] Then Save.
[06:05] We can see that these are ready for review to have someone reviewing
before issuing checks.
[06:08] Under Batch Payments, let's say I'm the reviewer.
[06:11] I'll click through and quickly check over all the information.
[06:14] Then you can check the box here to jump directly to print after saving.
[06:19] For this demo, we have a very generic check template set up, but
we'll get yours set up to exactly reflect what your check paper looks like.
[06:25] It'll display any information you need for printing.
[06:28] So that's the check workflow.
[06:32] Of course, you can also pay by ACH or other methods as well.
[06:36] And for everything else you rely on your accounting software for,
it's all here.
[06:40] A full configurable chart of accounts, sales tax, journal entries
with import, copy, edit, and reversal abilities, reports such as the
aging reports, the balance sheet, income statement, statement of cash
flows, and trial balance.
[06:52] [opens income statement] And if we click into the income statement
here, you can collapse or expand, filter the list as needed, and even
export to CSV and PDF, as well as click into any transaction to trace
it back through the entry number, then to the invoice.
[07:10] Here's the exact PDF sent to the customer, and it's very easy to
go further back through production, sales orders, work orders, quotes,
a live connection you can follow anytime.
[07:21] And we also have a separate reporting module for further reporting needs.
[07:25] This is the complete, fully connected system.
[07:28] Ready to move numbers as easily as you move parts in Steelhead?
[07:32] Book a demo today and discover the efficiency and control of the
all-in-one system.
keeping your financials directly plugged into every department across
your operations.
[00:07] How are you managing accounting today?
[00:10] Are you re-entering data in various places and catching errors after
the fact? Losing time trying to trace a payment back to the job it
came from, digging through multiple systems and piles of paperwork?
[00:21] Maybe spending days at month-end reconciling numbers that should've
matched from the start? What if all that extra work just went away?
[00:32] With Steelhead Accounting, data flows from quotes, sales orders,
invoices, and purchase orders directly into your financials.
[00:36] Payments and transactions can be traced back to their original line
item in a few clicks instead of hours.
[00:44] At month-end, reconciling is just quick and easy verification because
the data was never separated in the first place.
[00:52] Let me show you what accounting can do for you in Steelhead.
[00:53] [opens Steelhead Accounting dashboard] So this is the first thing you
see when you open Steelhead Accounting, a real-time snapshot of your
business financials.
[00:58] On the receivable side, you can see exactly how much revenue you have
outstanding right now, a breakdown of when things are due, click into
any section to view more, and more importantly, what's overdue.
[01:10] These are the invoices you need to be picking up the phone about today.
[01:13] Click to view further details for any customer.
[01:17] Same thing on the payable side. Amount you owe now, what's coming up,
organized by sections, and itemized bills of what's past due.
[01:25] And again, you can click into any of these bills.
[01:28] No digging through reports. It's always here, updating in real time,
and zero setup is required to view this.
[01:36] And then right below, your profit and loss section, the health of your
business at a glance.
[01:39] Compare across periods to see how you're trending over time, filter
by date, and even open up the visual view.
[01:47] The idea is simple.
[01:51] Open Steelhead with your morning coffee, and in 30 seconds, you know
exactly where things stand and what needs your attention first.
[01:55] [navigates to Invoicing] So to show the flow of accounts receivable
in Steelhead, let's jump into invoicing.
[01:59] As a job completes in production, you'll see that job populate in
this list as Ready to Invoice.
[02:03] For an example, this job is ready to bill.
[02:07] Click the Add Invoice icon.
[02:10] Notice what's already filled in. Terms, addresses, line items, pricing,
all of it pulled in from the customer record, the quote, the sales order.
[02:17] Wherever someone entered that information upstream, it flows down,
so you're not rekeying anything.
[02:20] You just quickly review and move on.
[02:24] Looking at the line items, this part is already mapped to the correct
income account.
[02:27] These mappings tie directly to your chart of accounts in Steelhead,
so when the invoice is created, revenue lands in the right account
automatically.
[02:38] If a part goes through multiple processes, you can split the revenue
across multiple income accounts, and if you have additional fees, an
expedite charge, admin lot charge, something you want to add at the
time of invoicing, you can do that as well and map them to their
account accordingly.
[02:48] So your books get updated from the moment the invoice is created.
[02:52] And Create Invoice.
[02:53] [job moves to Invoiced] Now the job pulls into the Invoiced section,
and you can click here to open up the PDF and view it.
[03:01] And just like any PDF in Steelhead, these are completely configurable
to whatever information you like to provide your customers, detail or
high level.
[03:09] You also have the option to email the invoice directly from here,
and all this information auto-fills while giving you the option to
edit as needed.
[03:13] Send with a click.
[03:16] Or if you have multiple you want to send at once, just select those
from here and bulk send.
[03:21] [navigates to AR dashboard] Now let's go to the accounting side.
[03:23] Jump directly to the AR dashboard here.
[03:26] You can see every outstanding invoice, filter or search the list,
receive payment for one invoice at a time here, or with this button,
you can select a customer to view all their outstanding invoices.
[03:36] So for this customer, let's put in the reference number.
[03:39] Let's say maybe they sent us a check.
[03:41] And Steelhead handles partial payments, so if a customer pays across
multiple invoices or shorts you, allocate exactly what was received.
[03:48] You can apply credit memos here, upload an image of the check, and
you can put it straight into the bank account, but maybe you only run
to the bank at the end of the week.
[03:55] You can hold these in the undeposited funds account, then do the
deposit later on.
[04:01] And Save to track that payment.
[04:03] [navigates to Payments] Now, fast-forward. Let's say it's the end
of the week bank run.
[04:06] Click on Payments.
[04:10] Here, Steelhead calls out anything that has not yet been deposited.
[04:14] Select your checks, click Create Deposit, add in your deposit or
reference number here, and then Save.
[04:22] And you can actually connect your bank account to Steelhead, and
that'll pull in the actions that are happening from your bank account.
[04:29] Steelhead recognizes any unmatched transactions, and all you have
to do is verify and click Match.
[04:36] That way, you can reconcile in real-time as you go.
[04:38] And then when you get to month-end, it's easy to open up your full
list of transactions here and match up any last items instead of having
a whole bulky list to take care of all at once.
[04:49] [navigates to preview statements] And now, let's go and take a look
at preview statements.
[04:53] Here, you can easily pull up any customer, see the total amount they
owe, view the open balance or balance forward.
[04:59] Then, when it's time to send a statement, click Generate Statement,
and you get a professional PDF with a full summary and breakdown,
which you can email directly.
[05:09] [navigates to AP] The accounts payable side works hand-in-hand with
your inventory, purchasing, and bills in Steelhead.
[05:16] So when you issue a purchase order and receive that material in,
it's going to automatically update the inventory, and then receiving
an invoice from the vendor and creating a bill, that's going to link
to accounting and show within accounts payable.
[05:25] In AP, before making a payment, let's click into a bill.
[05:29] Steelhead makes verification easy with three-way matching what is
on the purchase order and the bill in terms of cost, quantity, and
total, and the actual quantity received in.
[05:40] Once you verify the match, you can pay bills individually or do
batch payments.
[05:43] Choose where you'd like to pull the funds from, how you will pay
them, and give this payment a name.
[05:49] Then, there are some quick actions and filters here to help speed
up the process.
[05:53] Maybe we want to pay all bills due within a date range, and using
Fill All, your vendor banks and payment amounts will all auto-populate.
[06:01] Then Save.
[06:05] We can see that these are ready for review to have someone reviewing
before issuing checks.
[06:08] Under Batch Payments, let's say I'm the reviewer.
[06:11] I'll click through and quickly check over all the information.
[06:14] Then you can check the box here to jump directly to print after saving.
[06:19] For this demo, we have a very generic check template set up, but
we'll get yours set up to exactly reflect what your check paper looks like.
[06:25] It'll display any information you need for printing.
[06:28] So that's the check workflow.
[06:32] Of course, you can also pay by ACH or other methods as well.
[06:36] And for everything else you rely on your accounting software for,
it's all here.
[06:40] A full configurable chart of accounts, sales tax, journal entries
with import, copy, edit, and reversal abilities, reports such as the
aging reports, the balance sheet, income statement, statement of cash
flows, and trial balance.
[06:52] [opens income statement] And if we click into the income statement
here, you can collapse or expand, filter the list as needed, and even
export to CSV and PDF, as well as click into any transaction to trace
it back through the entry number, then to the invoice.
[07:10] Here's the exact PDF sent to the customer, and it's very easy to
go further back through production, sales orders, work orders, quotes,
a live connection you can follow anytime.
[07:21] And we also have a separate reporting module for further reporting needs.
[07:25] This is the complete, fully connected system.
[07:28] Ready to move numbers as easily as you move parts in Steelhead?
[07:32] Book a demo today and discover the efficiency and control of the
all-in-one system.
Taxonomy tags
Steelhead product area
Accounting and financials
Feature / module
Accounting dashboard; Invoicing; accounts receivable and payable;
payments and deposits; bank matching; customer statements; chart of
accounts; journal entries; financial statements; Reporting module
payments and deposits; bank matching; customer statements; chart of
accounts; journal entries; financial statements; Reporting module
Workflow category
Daily cash and billing; vendor pay; month-end verification; traceability
to jobs and documents
to jobs and documents
Topics covered
Built-in accounting for job shops and manufacturers; connected ledger;
duplicate entry and reconcile pain; live AR and AP; how quote-to-cash
stays in one system; invoicing from production; income account mapping;
receiving and applying cash; undeposited funds and deposits; bank feeds;
statements; three-way match on vendor bills; batch payments; financial
reporting and drill-through to source
duplicate entry and reconcile pain; live AR and AP; how quote-to-cash
stays in one system; invoicing from production; income account mapping;
receiving and applying cash; undeposited funds and deposits; bank feeds;
statements; three-way match on vendor bills; batch payments; financial
reporting and drill-through to source